State Guidance

TPP Planning Manual

The Transportation Planning and Programming Manual (TPP) is a comprehensive guide provided by the Texas Department of Transportation (TxDOT). It covers a wide range of topics related to transportation planning and programming.

Chapter 12 of the Transportation Planning and Programming Manual (TPP) by the Texas Department of Transportation is titled Metropolitan Planning Organization Administration¹. Here are some key points from this chapter:

Districts are the primary contact for planning activities and project selection.
Districts also attend and participate in policy and technical committees.
TPP develops, negotiates, and maintains the Planning Contracts.
TPP develops policy, monitors compliance, and provides support to Districts and MPOs.
TPP maintains the primary relationship with Federal Highway Administration and is responsible for the PL funding formula and dissemination of Work Authorizations.
TPP administers and manages the oversight and administration of the Planning contracts and the Planning funds.
TPP communicates any findings to FHWA.
TPP communicates any FHWA findings to Districts and MPOs.

Planning Product Timeline

	Developed By	Approved/Reviewed By	Time Period	Content	Update Requirements
UPWP	MPO	TPP, MPO Policy Board, FHWA	1 or 2 years	Planning Studies and Task	At least once every 2 years
APER	MPO	State, MPO	Yearly	Expenditure Report of Planning Funds	Yearly
APL	State, MPO	FHWA	Yearly	Annual List of Obligated Projects	Yearly
S/TIP	State, MPO	MPO/Governor or Designee	4 years	Multi-Model Transportation Investments	Every 2 years
MTP	MPO	MPO/Governor	20 years	Future Goals, Strategies, and Projects	Every 5 years, 4 years for non-attainment and maintenance areas
PPP

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MPO Development

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Invoicing

The invoicing process for Metropolitan Planning Organizations (MPOs) in Texas typically follows guidelines set forth by the Texas Department of Transportation (TxDOT) and may vary based on specific agreements and requirements. Here’s a general overview of the invoicing process:

Contract or Agreement Terms: MPOs typically have agreements or contracts with TxDOT outlining the scope of work, budget, invoicing procedures, and reporting requirements. It’s essential to review these documents to understand the invoicing process fully.
Invoice Preparation: MPOs prepare invoices based on the services provided according to the terms outlined in the agreement. Invoices should include detailed information such as the period covered, services rendered, personnel hours worked, expenses incurred, and any other relevant information specified in the agreement.
Documentation: Proper documentation supporting the invoiced amounts should be maintained by the MPO, including timesheets, expense receipts, and any other relevant records.
Review and Approval: Invoices are typically reviewed by both the MPO and TxDOT to ensure accuracy and compliance with the agreement terms. Once reviewed and approved, the invoices are processed for payment.
Submission: Invoices are submitted to the designated contact at TxDOT according to the agreed-upon schedule and method (e.g., electronic submission, mail).
Payment: TxDOT processes approved invoices for payment within the specified payment terms outlined in the agreement. Payment is typically made via electronic funds transfer (EFT) or check.
Reporting: MPOs may be required to submit periodic financial and performance reports to TxDOT as part of the invoicing process. These reports help track project progress and ensure accountability.

It’s important for MPOs to closely adhere to the invoicing guidelines outlined in their agreements with TxDOT to ensure timely payment and compliance with regulatory requirements. Additionally, communication between the MPO and TxDOT is key to addressing any invoicing issues or discrepancies that may arise during the process.

TPP Planning Manual

Planning Product Timeline

MPO Development

Invoicing

Checklists